Thinking ahead about documents, processes and information in the context of the organization in a risk-based manner
Optimize resource utilization and design operational processes
Evaluate performance through key performance indicator systems and user-friendly audits
Implement measures and improvement in an integrated manner
High Level Structure – DaIM as a guide to safely steer and direct their management team through audits
DaIM – HLS represents all recurring requirements from various high-level structure-based standards.
Each requirement is part of a data table and / or functions. Starting from the context of the organization, through leadership, planning, support , operations, evaluation of performance to improvement, all aspects are integrated and uniquely connected in the DaIM App.
With the DaIM High Level Structure, you get a common basis for end-to-end integrated management systems.
Get to know our extensions, in which the specific requirements of the respective standard are implemented in a data-based way.
Context of the organization
DaIM facilitates scoping through integrated connection of the scope. This enables cost-efficient certification.
The expectations of interested parties are systematically recorded, evaluated, necessary measures delegated to the responsible employees and monitored to the central measure management. Communication with interested parties is managed centrally.
In the scope, processes, locations, buildings and work areas, system boundaries and exclusions are documented in an audit-proof manner. A statement is made on the applicability (SoA) of standard-specific requirements.
All management system processes are linked visually and data-based. Resources, key figures and interactions are mapped in an integrated manner in a process map.
Employees in scoping can be easily managed and assigned tasks.
Roles are created hierarchically and linked to job descriptions. Organizational charts, management teams or an overview of assignments can be automatically generated and updated from the definition of jobs.
Individual descriptions can be created for jobs, in which the tasks, competencies and powers are regulated.
Guiding principles, visions and corporate policies are recorded centrally for specific sites and standards. Policies are available as documented information.
Programs to achieve the targets are centrally planned, monitored and included in the management review. The contribution to target achievement is calculated and reported up to date.
The hierarchically structured plant and asset management is the central pivot in the management system. All technical & organizational parameters of a plant are recorded in it and form the starting point for the evaluation of risks, environmental, safety or energy aspects.
DaIM allows the definition and use of any specific KPI systems through the data model. Any influencing factors are included in the calculation. Integration with Power BI enables both simple and complex calculations.
To support those responsible and ensure proper operation, all events are recorded and processed in a structured process.
Input Output Relationships
Relevant influencing factors can be defined on a site and plant specific basis and assigned to a data source.
Risk and Opportunity
The risks and opportunities (swot) to be addressed are recorded and evaluated. Changes and opportunities for improvement are directly communicated and tracked. Feedback to the context of the organization, the goals of the business, and all events ensures a dynamic risk process. KPIs ensure forward-looking monitoring of relevant risks.
Verification of goal achievement succeeds through seamless linkage to current company data.
DaIM supports all phases of training measures. From the determination of requirements from job profiles, through planning, preparation and implementation, to the documented verification and management of all records created.
Participants can be assigned to a training activity and tracked until successful completion. The effectiveness and results of training courses can be evaluated at any time.
The operational suggestion system converges centrally and is sent to the management team or committee for evaluation in a process-controlled manner.
The specifications for communication are assigned to the teams and roles in a communication matrix. Monitoring of compliance with the communication channels takes place in the review.
The document management system integrated in DaIM meets all requirements for managing documented information. Editing and filing of all documents is done directly via the app or Microsoft Teams.
Newly acquired skills or existing competences, certificates can be assigned to employees and competence types. This makes it possible to compare personal skill profiles (competencies) with the requirement profiles expected at a position (job description). Training needs are generated from the identified gaps.
Standard-relevant information on suppliers is collected and can be linked to third-party systems. Qualitative factors are included in the supplier evaluation and made available for the review.
Failure reports for plants assets an be generated manually or via IoT devices and assigned to the responsible employees. Automatic failure statistics are available at any time. Failure documentation (incl. photo documentation) is done mobile on site or conveniently at the workplace. Service teams work directly in the management system.
Maintenance activities to increase plant availability and safety are planned in the maintenance calendar. Deadlines and legal requirements are taken into account on a plant-specific basis. Maintenance orders are generated from DaIM and reported directly in the system.
Audit processing is supported by a systematic process. Employees are assisted in planning, execution and documentation. All types of audits of any standards & regulations are implemented. Individual checklists can be created by the user with Excel, edited and imported directly into DaIM.
DaIM supports universal checklists for standard-specific and integrated audits. In addition, product, process, compliance audits, walk-throughs or customer/supplier audits, among others, are facilitated with company-internal audit protocols and controlled in an audit-proof manner.
All detected non-conformities or improvements are directly linked to the corresponding corrective and preventive actions via audit trails.
The central management of measuring and test equipment ensures that deadlines are met and that the capability of measuring equipment is monitored.
All site-specific and standard-specific legal requirements flow together in the central legal register. The relevance of a requirement is systematically checked via workflows and the required material evidence is explicitly assigned to the respective reference.
Management reviews are prepared automatically in real time. The company is able to generate a management review for any period at any time. The assessments and derived actions and decisions are discussed in the team and documented in DaIM.
All identified events in the company can be subjected to a systematic root cause analysis (8D, FMEA). Systematically find the trigger for non-conformities and establish a direct link to the finding and the defined corrective and preventive action.
The entire process of dealing with nonconformities is fully supported, starting with the recorded detection, through root cause analysis, to the follow-up of initiated corrective and preventive actions. Benefit from seamless and standard-compliant documentation throughout.
After successful completion of corrective and preventive actions, a reliable effectiveness check must be carried out and documented material evidence must be provided. The control of effectiveness can be delegated to competent persons / employees.